Monthly bookkeeping for HVAC contractors, with HST preparation and filing, payroll available as a $250/month Contractor Bookkeeping add-on or included with Books + Back Office, and records organized around service, installation, inventory, and seasonal activity.
HVAC businesses in Ontario deal with a financial picture that shifts dramatically through the year. Spring and fall are peak install and service seasons. Summer and winter bring emergency calls. January and February can be slow. Meanwhile, your fixed costs (insurance, van payments, WSIB) run twelve months regardless.
Inventory records can be organized when reliable counts and supporting information are supplied. Detailed inventory systems, valuation decisions, and advisory work require separate written scope.
Moyano & Co. is built around contractors and trades businesses. For HVAC companies, the monthly workflow keeps transactions and accounts reconciled, HST current, and the records organized for clear monthly reporting.
Monthly reports can help show seasonal patterns in historical activity. Cash-flow forecasting, reserve recommendations, and advisory work are not included unless separately agreed in writing.
Recurring contract revenue recognized correctly over the contract period. Your monthly P&L reflects what you've actually earned, not just what hit the bank.
Inventory records can be organized when reliable counts and supporting information are supplied. Detailed inventory systems, valuation decisions, and advisory work require separate written scope.
I record workers according to the client-approved setup and flag inconsistent records. Legal worker classification remains with the client, CRA, WSIB, legal counsel, or another qualified adviser.
Basic job or project coding may be separately scoped when the client records support it. Detailed job-profitability, WIP, labour-burden, overhead-allocation, cost-to-complete, and advisory reporting are not included in standard Contractor Bookkeeping or Books + Back Office.
We prepare and file HST returns at the agreed filing frequency based on complete records and client approval. Quick Method eligibility, elections, revocations, and tax-planning decisions remain with the client and tax adviser.
Transactions and financial accounts within the written scope are categorized and reconciled through the monthly close, subject to complete records, active access, and timely client answers.
Learn moreWe prepare and file HST returns at the agreed filing frequency based on complete records and client approval. Quick Method eligibility, elections, revocations, and tax-planning decisions remain with the client and tax adviser.
Learn morePayroll is available as a $250/month add-on to Contractor Bookkeeping and is included in Books + Back Office for up to five employees on a bi-weekly or semi-monthly schedule. Wagepoint, direct deposit, CRA payroll remittances, T4/T4A preparation and filing, ROEs, and normal payroll-related WSIB/EHT handling are included when applicable. Employees six through ten add $10/month each; weekly payroll adds $75/month. More than ten employees requires a custom quote.
Learn moreBasic job or project coding may be separately scoped when the client records support it. Detailed job-profitability, WIP, labour-burden, overhead-allocation, cost-to-complete, and advisory reporting are not included in standard Contractor Bookkeeping or Books + Back Office.
Learn moreMonthly reports can help show seasonal patterns in historical activity. Cash-flow forecasting, reserve recommendations, and advisory work are not included unless separately agreed in writing.
Learn moreIf the 15-minute call is not enough to quote cleanup, the same free Contractor Books Check can continue with a complimentary QBO scoping review. The $450 Contractor Books Recovery Blueprint is used only when pricing requires actual historical investigation, tracing, or reconstruction. If you proceed with cleanup within 30 days, the $450 is credited toward the cleanup.
Learn moreMonthly reports can help show seasonal patterns in historical activity. Cash-flow forecasting, reserve recommendations, and advisory work are not included unless separately agreed in writing.
Maintenance-contract transactions can be recorded using the client-approved accounting treatment and complete source records. Revenue-recognition policy, tax treatment, and advisory conclusions remain with the client and external accountant unless separately agreed in writing.
Basic job or project coding may be separately scoped when the client records support it. Detailed job-profitability, WIP, labour-burden, overhead-allocation, cost-to-complete, and advisory reporting are not included in standard Contractor Bookkeeping or Books + Back Office.
We prepare and file HST returns at the agreed filing frequency based on complete records and client approval. Quick Method eligibility, elections, revocations, and tax-planning decisions remain with the client and tax adviser.
I record workers according to the client-approved setup and flag inconsistent records. Legal worker classification remains with the client, CRA, WSIB, legal counsel, or another qualified adviser.
Start with a free 15-minute Contractor Books Check. No QuickBooks access, no preparation, and no obligation.
We will tell you what we think the best next step is, even if that is not hiring us.